Built for Florida

Florida's special-education deadlines are counted in calendar days, with the days the rules leave out. Parent consent starts the 60-calendar-day evaluation clock, and an initial eligibility starts the 30-calendar-day clock to develop the IEP. Age and grade start the transition deadlines. IEPeasyhub creates each of these deadlines from the record, so nobody keeps the list by hand, and a legal deadline can be closed or reassigned but never re-dated or deleted.

The district's own. The evaluation clock counts 60 calendar days from consent and leaves out what the rule leaves out: school holidays and breaks, summer, closures ordered by the Governor, and a student's absences after the eighth. A district loads its calendar once; the AI reads it and a person approves every date. With no calendar loaded, a deadline shows the earliest it can be and says so, because an unknown day never makes a date later.

Three of the documents are FLDOE's own. Consent forms 313181 and 313182 and the Matrix of Services form print in FLDOE's words, and the consents come with FLDOE's translations in ten languages. The Notice of Procedural Safeguards is FLDOE's, hosted as published. Every other document is IEPeasyhub's own layout, printed from the record on the district's letterhead and cited to the rule it answers to.

The Matrix of Services is Florida's funding instrument, and IEPeasyhub treats it that way. It is FLDOE's form, rated by domain, locked once it is final, and checked line by line against the student's own plan, goals and services. A district-level audit check flags the Matrices an auditor would question, so a district can look at them first. A finalized Matrix sets its next review three years out.

Florida law gives every missed related service a clock: the family gets a written notice within ten school days. When a provider records a missed session, IEPeasyhub dates that notice itself. Make-up minutes are tracked, the family can ask for the provider's service logs from the family portal, and the director sees the minutes owed and the notices due by school and by provider.

In each survey window FLDOE collects one fixed-length Exceptional Student record per student. IEPeasyhub writes that record from the IEPs already in the system and checks it against 27 of FLDOE's reject rules and its own local checks, showing which students at which school are still missing a field before the window opens. It does not submit the survey. It is a pre-check, not the state's validator, so the district runs the file through its own preflight before an official submission.

Florida's student-records law, section 1002.222 of the statutes, forbids collecting a student's political affiliation, voting history, religious affiliation or biometric information. None of those fields exist in IEPeasyhub, and an automatic check fails if one ever appears. Every printed document cites sections 1002.22 and 1002.222 first among its disclosure lines.

A goal can name its B.E.S.T. benchmark or Access Point from CPALMS, and assessment results carry the state test's own levels. Each school is one of FLDOE's 7,208, so a district's schools are its real schools. Funding reads FLDOE's published FEFP factors and FES-UA schedule. A weekly check watches each of these sources for a change, and flags it for a person rather than writing a new value on its own.